The National Home Builders Registration Council (NHBRC) is inviting suitably qualified and experienced candidates to apply for the position of Tender and Contracts Administrator in Sunninghill, Gauteng. The position is permanent and offers a Total Cost to Company package aligned with the organisation’s salary grades. Applications close on 9 September 2026.

If you have a qualification in supply chain management, procurement, purchasing, logistics or public management and have experience working with tender administration, this opportunity could be worth considering.

Tender and Contracts Administrator Job Overview

The Tender and Contracts Administrator will provide administrative and operational support to the Supply Chain Management tender management unit. The successful candidate will help ensure that tender and contract activities are conducted in accordance with applicable National Treasury requirements, organisational policies and relevant legislation.

This is an important administrative role because public-sector procurement involves strict processes around advertising tenders, receiving bids, evaluating compliance, maintaining records and communicating outcomes to bidders.

Job Title: Tender and Contracts Administrator
Employer: National Home Builders Registration Council (NHBRC)
Employment Type: Permanent
Location: Sunninghill, Gauteng
Salary: Competitive salary aligned to NHBRC salary grades
Minimum Qualification: Three-year National Diploma, NQF Level 6
Experience Required: At least 3 years’ tender process administration experience
Closing Date: 9 September 2026

About the NHBRC

The National Home Builders Registration Council is a South African regulatory body associated with the residential home-building industry. Its work includes protecting housing consumers and promoting standards within the home-building sector.

For candidates interested in procurement, supply chain management, contract administration and public-sector compliance, working in an organisation such as the NHBRC can provide exposure to formal procurement processes and regulatory requirements.

What Does a Tender and Contracts Administrator Do?

A Tender and Contracts Administrator plays an important role in keeping the procurement process organised and compliant.

The position involves supporting the tender process from the initial preparation and advertising stage through to bid evaluation, committee processes, appointment documentation and contract administration.

Some of the key activities include:

• Providing administrative support to the Supply Chain Management tender unit.
• Assisting business units with tender specifications and terms of reference.
• Monitoring tender advertisements and deadlines.
• Coordinating tender briefing sessions and site visits.
• Managing bid reference numbers and tender closing processes.
• Receiving and opening bids.
• Requesting and reviewing relevant bidder information.
• Conducting compliance checks against tender requirements.
• Preparing complete bid documentation for evaluation committees.
• Coordinating Bid Evaluation Committee meetings.
• Taking and distributing meeting minutes.
• Maintaining the tender register.
• Preparing bid evaluation reports.
• Communicating tender outcomes to bidders.
• Maintaining secure and accurate tender records.
• Responding to audit queries.
• Assisting with contract documentation and appointment letters.
• Supporting business units with procurement policy requirements.
• Assisting with tender debriefings for unsuccessful bidders.

Because tender administration involves sensitive documentation and strict deadlines, attention to detail is particularly important.

Minimum Qualifications and Experience

Applicants should meet the following requirements:

Grade 12 / Matric

A Matric or Grade 12 certificate is required.

Relevant Diploma

Candidates must have a three-year National Diploma at NQF Level 6 in one of the relevant areas, such as:

• Supply Chain Management
• Purchasing
• Procurement
• Logistics
• Public Management

A relevant qualification can provide the theoretical foundation needed to understand procurement procedures and supply chain processes.

Work Experience

Applicants must have at least three years of experience in tender process administration.

Candidates should ideally be comfortable working with tender documentation, procurement procedures, committees, compliance checks, reporting and record keeping.

Knowledge Required

The role requires knowledge of important legislation, regulations and frameworks that govern procurement and supply chain activities.

The advertised requirements include knowledge of:

• Preferential Procurement Policy Framework Act, 2022
• National Treasury regulations, prescriptions and directives
• Broad-Based Black Economic Empowerment legislation
• Supply Chain Management frameworks and policies
• Public Finance Management Act (PFMA)
• Construction Industry Development Board (CIDB) Act and Regulations

Applicants should understand that knowledge of these frameworks is important because procurement activities in public-sector organisations must follow prescribed processes.

Skills Required

The successful candidate should have a combination of administrative, analytical and interpersonal skills.

Important skills include:

• Computer literacy
• Written and verbal communication
• Negotiation
• Conflict management
• Project management
• Presentation and facilitation
• Problem solving
• Analytical thinking
• Decision making
• Time management
• Financial management
• Interpersonal skills
• Customer-focused service

The position also requires proficiency in Microsoft Office Suite, while knowledge of SAP is required as a system skill.

Why This Job Could Be a Good Career Opportunity

Tender administration can provide valuable experience for people who want to build careers in procurement and supply chain management.

Professionals working in this area can gain exposure to areas such as:

Procurement: Understanding how organisations purchase goods and services.

Compliance: Ensuring that procurement activities follow applicable rules and policies.

Contract management: Supporting the administration of agreements between organisations and service providers.

Reporting: Preparing documentation and reports for management and committees.

Stakeholder management: Communicating with internal departments, suppliers, bidders and other stakeholders.

This experience can be useful when progressing into roles such as Procurement Officer, Supply Chain Practitioner, Contracts Administrator, Contract Manager, Procurement Specialist or Supply Chain Manager.

Important Information Before You Apply

Before submitting your application, make sure your CV clearly demonstrates your relevant experience.

If you have worked with tender administration, include specific examples of the responsibilities you handled. For example, you could mention experience with bid documentation, tender registers, compliance checks, procurement committees, supplier documentation, evaluation reports or contract administration.

Your CV should also clearly show:

• Your highest qualification
• Relevant procurement or supply chain experience
• Tender administration experience
• Computer skills
• SAP experience, if applicable
• Relevant legislation or procurement knowledge
• Contact details
• Employment history

Avoid submitting a generic CV that does not explain how your experience relates to the position.

How to Apply for the NHBRC Tender and Contracts Administrator Job

Applicants interested in the position should submit their CV by email.

Email: recruitment@nhbrc.org.za

Use “Tender and Contracts Administrator” as the subject line of your email.

The closing date is 9 September 2026.

Applicants should ensure that their CV is updated and clearly presents their qualifications and relevant work experience before submitting it.

Important Application Notes

The contact person listed in the vacancy is available for job-content enquiries only and should not be used for submitting applications.

Enquiries:
Mr Jabulani Ntshani
Tel: 011 317 0146

The NHBRC states that correspondence will be limited to shortlisted candidates. If you have not received notification of an interview within one month after the closing date, you may regard your application as unsuccessful.

Candidates may also be required to undergo psychometric testing and other selection assessments as part of the recruitment process.

Tips for Applicants

1. Tailor your CV

Do not send exactly the same CV you use for every job. Highlight your tender, procurement and contract administration experience.

2. Mention relevant systems

If you have experience with SAP or other procurement systems, make sure this is clearly visible on your CV.

3. Highlight compliance experience

Experience with PFMA, Treasury requirements, procurement policies, B-BBEE or CIDB-related processes can strengthen your application.

4. Check your email subject line

Use the requested job title in the subject line so that your application can be easily identified.

5. Apply before the deadline

Do not wait until the final day. Submit your application early enough to avoid technical or email-related problems.

6. Keep your CV professional

Use clear headings, consistent formatting and accurate employment dates. Check your spelling and contact details before sending your application.

Frequently Asked Questions

What is the closing date for the NHBRC Tender and Contracts Administrator position?

The closing date is 9 September 2026.

Where is the Tender and Contracts Administrator position based?

The position is based in Sunninghill, Gauteng.

Is the NHBRC Tender and Contracts Administrator job permanent?

Yes. The advertised position is a permanent appointment with a Total Cost to Company package.

What qualification is required?

Applicants need a three-year National Diploma at NQF Level 6 in Supply Chain Management, Purchasing, Procurement, Logistics, Public Management or a related field.

How much experience is required?

A minimum of three years of tender process administration experience is required.

Is SAP experience required?

SAP is listed under the system skills for the position, so applicants with relevant SAP experience should highlight it on their CV.

How do I apply?

Applications should be submitted by email to recruitment@nhbrc.org.za, using “Tender and Contracts Administrator” as the email subject.

Will all applicants be contacted?

No. The NHBRC states that correspondence will be limited to shortlisted candidates. Candidates who do not receive interview notification within one month after the closing date may consider their applications unsuccessful.

Final Thoughts

The NHBRC Tender and Contracts Administrator vacancy is suited to an experienced procurement or supply chain professional who understands tender administration and is comfortable working within a regulated environment.

The role combines procurement administration, compliance, tender coordination, reporting, document control and stakeholder engagement, making it potentially valuable for professionals looking to develop their careers in supply chain and contract management.

If you meet the qualification and experience requirements, take time to prepare a targeted CV before submitting your application. Make sure your tender administration experience is easy for the recruitment team to identify.