The Department of Health is inviting applications from suitably qualified candidates for Registry Clerk positions at Jubilee District Hospital. This opportunity is ideal for individuals with administrative experience who are interested in records management and document control within a healthcare environment.

Job Overview

Registry Clerks play an important role in maintaining accurate records, handling official correspondence, and ensuring that documents are stored and retrieved efficiently. Effective records management helps hospitals and healthcare facilities operate smoothly while maintaining compliance with government regulations.

Vacancy Details

• Position: Registry Clerk
• Reference Number: REFS/049879
• Directorate: Administration and Logistics Support
• Number of Posts: 2
• Location: Jubilee District Hospital
• Salary: R237,453 per annum plus benefits
• Closing Date: 11 June 2026

Minimum Requirements

Applicants should meet the following requirements:

• Grade 12 (Senior Certificate) or an equivalent qualification
• Computer certificate
• At least one year of experience in records management and registry services
• One year of exposure within a hospital environment
• Good communication and interpersonal skills
• Understanding of Batho Pele Principles
• Ability to work under pressure and within a team environment
• Reliable, punctual, and trustworthy character

Key Responsibilities

Successful candidates will be expected to perform various registry and records management duties, including:

Registry Counter Services

• Assist clients with registry-related enquiries
• Respond to telephone and administrative requests
• Receive and register hand-delivered documents and files

Mail and Correspondence Management

• Receive incoming mail and correspondence
• Sort, register, and distribute documents
• Dispatch outgoing mail and official notices

Records Management

• Open and close files according to approved records systems
• File, sort, retrieve, and trace documents manually and electronically
• Maintain accurate records of all filed documentation

Archiving and Disposal

• Prepare documents for archiving
• Scan files electronically for record-keeping purposes
• Sort and package files for storage
• Maintain archive records and documentation
• Conduct file audits using the Metro Filer system

Equipment and Administrative Support

• Operate registry-related office equipment
• Maintain franking machine records and registers
• Support supervisors with records management activities

Why Consider a Registry Clerk Career?

Registry Clerk positions provide valuable administrative experience and can serve as a pathway into broader government administration careers. The role helps employees develop skills in document management, office administration, customer service, and information management.

Working within a hospital environment also provides exposure to healthcare administration processes and public service operations.

Application Process

Applicants are required to submit:

• A completed and signed New Z83 Application Form
• An updated and comprehensive Curriculum Vitae (CV)
• Registration certificate with the relevant professional body where applicable
• Proof of current professional registration where applicable

Incomplete applications may not be considered.

Important Information for Applicants

• No hand-delivered, faxed, or emailed applications will be accepted.
• Foreign qualifications must be evaluated by SAQA.
• Only shortlisted candidates will be contacted.
• Shortlisted applicants may be required to provide certified copies of qualifications and supporting documents.
• Applicants may be subjected to qualification verification, criminal record checks, employment verification, and other suitability assessments.
• The Department reserves the right not to fill the advertised positions.

Selection Process

Candidates who are shortlisted may be required to:

• Submit certified supporting documents
• Complete skills and knowledge assessments where applicable
• Undergo background verification checks
• Participate in interviews and competency evaluations

Application Tips

To improve your chances of being shortlisted:

1. Ensure your CV highlights registry, filing, records management, or administrative experience.
2. Include any experience working in hospitals, clinics, or government offices.
3. Mention computer skills and knowledge of electronic filing systems.
4. Carefully complete all sections of the Z83 application form.
5. Submit your application well before the closing date.

Administrative positions in the public healthcare sector are often highly competitive, so a professional and detailed application can help you stand out from other applicants.

Contact Information

For enquiries regarding this vacancy:

Mr. M. Motaung
Telephone: 012 717 9385

Employer

Department of Health

Location

Jubilee District Hospital

Closing Date

11 June 2026